Termination/Resignation Procedures

Despite screening, training, and supervision, there are occasions when a student employee may need to be terminated because of performance, attendance, or conduct problems. Prior to termination, students must be informed that their work is less than satisfactory and that termination will occur unless their performance improves.

Specific deficiencies should be pointed out to the student. A written warning should be issued and an opportunity for improvement given with a specific period of time established. If satisfactory performance does not occur within the designated time frame, the supervisor may then proceed with the termination. It is recommended that supervisors give student two weeks' notice of termination.

The Student Employment Office is available to serve as a liaison or intermediary in termination or near-termination situations. Additionally, students who feel as if they have been wrongfully discharged may appeal their case, in writing, to the Student Employment Office within 7 days of departure from said position.

The Student Employment Office  recommends that supervisors follow these guidelines when dealing with disciplinary problems:

• Complete an evaluation and discuss it with the student
• Give the student reasonable time to improve
• If no improvement is made, a letter should be sent to the student, giving the reasons for termination. A copy of this letter must be sent to the Student Employment Office along with the Resignation Form.
• The student should be sent to the Student Employment Office for counseling and possible reassignment; however, reassignment is not guaranteed.

Immediate Dismissal

At times, situations arise which require more severe and immediate action. Grounds for immediate dismissal include, but are not limited to:

• Falsifying time cards
• Threatening, attempting, or doing bodily harm to another person.
• Theft of money, equipment, personal or university property.
• Use of alcohol or illegal drugs during working hours or reporting to work under the influence of such.
• Disclosure or use of confidential information
• Possession of illegal weapons.

Resignations

If a student finds it necessary to leave a position, the Student Employment Office encourages at least one week's notice. When ending a position, the student must complete a Resignation Form (pdf) and have it signed by the employing department. The form must indicate the last day the student worked.

In all cases, the student must obtain, complete and return the Resignation Form before applying for another position.

Transfers

A student is encouraged to remain in the work study position for the full program period. However, transfer requests can be made at the end of the semester. Since a student is allowed one transfer of job sites during the academic year; it is necessary that the student attempts to select a job assignment that closely fits his/her career goals.

The Student Employment Office is available for assistance in selecting the appropriate assignment. Changes in job assignments may be made only at the end of each semester or under certain circumstances, with a release from the supervisor and approval by the Student Employment Office.

A student requesting a transfer or resignation from a work-study position is required to complete a Resignation Form. No student will be allowed to transfer to another job until this form has been signed by his supervisor releasing him/her from the position.

Equal Opportunity Employer

Longwood University, an agency of the Commonwealth of Virginia, is an equal-opportunity institution of higher learning. Consistent with Federal and State law, the University promotes equal opportunity for all prospective and current students and employees. The University will not discriminate against any individual on the basis of race, sex, color, national origin, religion, sexual orientation, age, political affiliation, military status, or disability status, except in relation to employment where a bonafide occupational qualification exists. Anyone with questions concerning access or accommodations should contact Accessibility Resources at (434)395-2391 (V); 800.828.1120 (TT Relay).